Delegating Tasks 

Everything is under control! Or wait... is it? You are only one person, you cannot be expected to run the whole show correctly and timely by yourself. By dividing up the tasks to assigned employees, groups and subcommittees helps you to improve and strengthen moral and prove to make meetings for productive. According to What Does It Take To Plan and Run a Productive Meeting there are two ways delegating tasks helps to improve meetings:

First, more work gets done. Second, the more your committee members are involved, and the more active and productive they are, the more committed they will be to the group's goals. Don't be afraid to delegate tasks!

Interactive Discussions

Interactive discussions can sometimes be very time consuming and may sometimes get way out of control however the chair of the meeting must remain impartial at all times. According to How to Run a Meeting it must be made sure that people who disagree have a chance to state their cases. Your job in facilitating discussions or debates is to be the referee, a person who does not show favor to people or their ideas. As a referee, you will allow discussion to flow and provide participants a chance to discuss differing opinions on issues. Your job is to bring opposing sides together by showing areas where they agree and asking how they can "give a little" to come to a decision that will permit a win-win outcome for everyone.

 

Discussion Structure

 

Discussions can sometimes get a little out of control or run into topics not covered in the meeting, ideally the discussion is well organized and is continually progressing to solve the issues at hand. The best way to avoid out of control discussion is to agree on what to discuss before the discussion even begins. Also a great way to keep people from talking over each other is to, metaphorically, have a talking stick. Only when one is addressed will that person speak and voice their opinions. One at a time, keep it simple.

Agreeing on rules ahead of time and deciding what you'll do if people ignore the rules will make it easier for you as chairperson to keep your group on task and your discussion on target. You'll be enforcing the group's rules, not your own


https://www.ncjrs.gov/html/ojjdp/yb9909-1/mtg-2.html

Ash~