Distribute Any Mandatory Materials Before Meeting

To help your employees participate to their full extent it is a good idea to distribute any and all materials to each employee before the meeting takes place. Make sure to give them time to review and prepare any questions they may have, this step is crucial if you want well thought out questions that engages everyone. Start by sending out a rough copy or a draft of the agenda to employees along with posting it on a meeting board. Any proposals or reports that will be discussed should be sent to employees well over a weeks time. 

Make clear that any materials that were sent out to employees should be brought to the meeting along will any other required objects. This step alone will help the meeting run super smooth with no delay.

 

Though this post is a short one it is by far one of the most important tips to follow. Without it the reason for the meeting is lost.

Questions to ask yourself: Are the materials being handed out relevant? Should I increase or cut back on the amount of material in each meeting, can I simplify it?

Ash~