Creating A Time That Works For All Employees 

Planning when to have a meeting, does it even matter? The correct answer is: it absolutely matters what time of day a meeting takes place. Picking the right time is crucial for having a successful meeting filled with discussion and positive attitudes. An ideal time, taking into consideration what industry you work in, would be when employees are not likely to be hungry, tired, engaged with anything time sensitive or otherwise distracted.

When an appropriate time has been chosen it is important to let all employees know that this meeting WILL start on time. Along with this information it is a good idea to have a sign up sheet or an absence sheet. Personally I have attended meetings just so my name wouldn't end up on an absence sheet, its a constructive way to engaged employees subtly. Along with this information its a good idea to let your employees know whether or not notes need to be take or any other activity requiring them to bring extra materials.

 
A realistic limit should be set for the meeting. A good example would be a one and a half to two hour meeting starting at time A and ending at time B. Don't fault from the time limit set as it can be the biggest distraction. Speaking of distractions, this meeting should be held in a boardroom specifically  meant for meetings. Having a meeting outside of work screams disaster, the chances of getting anything done at all is little to none

Questions to ask yourself: Does my employer/ do employees have meetings that are acceptable to majority of the work place? If not what can be done be to change this?

If any employee does not attend a meeting there should always be a valid reason. These tips should help you plan a meeting that appeals to all employees thus paving the way for a successful meeting.

Ash~